Partner merchant settlement report

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Last updated: Apr 22nd, 7:53pm

This report provides a detailed view of all merchant activities on your platform, including all bank settlements for managed path merchants during the reporting window. It also includes any transactions that contribute to the merchant's bank settlement amount, which may be outside the reporting window. Use this report to reconcile merchant bank settlements.

Know before you begin

  • You must be an approved partner to use this report.
  • This report is for managed accounts only. Contact your account manager to get your account enabled to use this report.
  • This report is generated and placed on SFTP by 9:00 AM daily in the leading time zone of the reporting window.
  • The actual amounts in this report are multiplied by 100 to represent the amounts as cents. For instance, a $10 entry appears as 1000 on the report.
  • To maintain backward compatibility, read the report data by column header name instead of column index.

Section 1: Report file name

The file name of the Partner Merchant Settlement Report for a single account follows this naming convention:

    1PSR.yyyymm.ReportIdentifier.ReportingWindow.SequenceNumber.MajorVersion.MinorVersion.Format
    Field Information
    PSR An abbreviation for Partner Merchant Settlement Report.
    yyyymmdd The date for the data in the report. It represents the latest, or ending date, of the data.
    ReportIdentifier This unique value identifies the report, such as the BN code or organization name.
    ReportingWindow The window of time in which the report was generated.
    SequenceNumber The sequence number of the report file. The sequence number begins with 0 and continues until all parts of the report are recorded in files. The sequence number is always present in the report filename even if there is only one file.
    MajorVersion The major version of the report.
    MinorVersion The minor version of the report.
    Format The report format is CSV (comma-separated values).

    Section 2: Report format

    Each row of the report consists of a two-letter row type, followed by the details specific to that row type. The following table lists the valid row types and the sections that describe the data for that row type.

    Code Description
    FH File header
    SH Section header
    CH Column header
    SB Section body
    SF Section footer
    FF File footer

    File header data

    Position Column name Data type Description
    1 Column Type Literal The column type (FH).
    2 Report Generation Date Date-time The date and time at which the report file was generated, in the following format: YYYY/MM/DDHH:MM:SS offset, where YYYY is the four-digit year, MM is the two-digit month, HH is the hour in 24-hour notation, MM is minutes, SS is seconds, and offset is the five-character signed offset from GMT, such as +0800.
    3 Reporting Time Zone Varchar, single character, one of: A, H, R, X. The window of time in which the report was generated, as follows:
    • A: America/New York to America/Los Angeles.
    • H: America/Los Angeles to Asia/Hong Kong.
    • R: Asia/Hong Kong to Europe/London.
    • X: Europe/London to America/New York.
    4 Report Period Start Date Date-time The beginning date and time for which to include transactions in the report, in the following format: YYYY/MM/DDHH:MM:SS offset, where offset is the five-character signed offset from GMT. For example, +0800.
    5 Report Period End Date Date-time The final date and time for which to include transactions in the report, in the following format: YYYY/MM/DDHH:MM:SS offset, where offset is the five-character signed offset from GMT. For example, +0800.

    Section header data

    1 Column Type Literal SH

    Section body data

    1 Column Type Literal The column type (CH).
    2 TRANSACTION_TYPE Varchar The type of transaction. Transaction type is one of:
    • ACH_REVERSAL: This type applies to reversal of a deposit from PayPal balance to a bank account.
    • ADD_MONEY: This type applies to negative payout transactions where funds are debited from the merchant’s bank account.
    • CHARGEBACK: This type applies to chargeback fees and chargeback fee reversal transactions.
    • CORRECTION: Adjustments due to account corrections.
    • DISBURSEMENT: Funds disbursed to merchants for a Delayed Payment.
    • DISPUTE: Money movement resulting from a dispute filed by your buyer or you.
    • FAILED_DISBURSEMENT: Failure of an automated transaction that was initiated by PayPal to disburse the money from your balance to your linked bank account.
    • HOLD_RELEASE: Reversals of holds in your account.
    • HOLD: Holds placed on the amount of a sales transaction or on all the funds in your account.
    • PAYMENT: Forward money movement between a buyer and a seller for an order.
    • PAYOUT_REFUND: Refund against a past payout transaction.
    • PAYOUT_REVERSAL: Reversal of a Payout transaction.
    • RECOUP: This transaction type applies to recoup transactions from bank or loss accounts.
    • REFUND: Refund related to a payment you received via PayPal. This refund will be referenced to the original payment in your PayPal account.
    • REVERSAL: Reversal of funds due to a dispute or other bank action.
    • WITHDRAW_MONEY: Withdrawal of money from your balance to a bank or non-banking institution account by you or auto-generated business events trigged as part of Flexible Payouts or On demand withdrawals.
    • WITHDRAWAL Withdrawal of money from your balance to a bank or non-banking institution account by you or auto-generated business events.
    3 TRANSACTION_SUBTYPE Varchar The value of the transaction subtype depends on the value of the TRANSACTION_TYPE. This can be blank in some of the use cases.

    One of the following subtypes of transaction:
    • ACCOUNT_RESERVE_RELEASE: This subtype is applicable for any funds that are released from reserve to the Merchant account. These reserves are not tied to any individual transactions.
    • ACCOUNT_RESERVE: This subtype is applicable for any funds that are reserved from the Merchant account. These reserves are not tied to any individual transactions.
    • BANK_DEPOSIT: This subtype applies to negative payout transactions where transaction type is ADD_MONEY.
    • BANK_RETURN_RECOVERY: Money returned due to Bank returns.
    • BANK_REVERSAL: Failure of an automated transaction that was initiated by PayPal to disburse the money from your balance to your linked bank account.
    • BANK: This subtype applies to withdrawal transactions.
    • BONUS: This subtype applies to bonus transactions.
    • CREATED: Payout is created and reserved for settlement withdrawal.
    • DEPOSIT: When the transaction type is CORRECTION, the value DEPOSIT or WITHDRAWAL will be populated for the transaction subtype depending on whether the amount is deposited or withdrawn from the partner's financial account.
    • DISBURSED: Settlement withdrawal is disbursed to the user's payout instrument, such as a bank account.
    • DISPUTE_HOLD_RELEASE: Reversal of amount put on hold to manage risk when a dispute is filed against you.
    • DISPUTE_HOLD: Amount put on hold to manage risk when a dispute is filed against you.
    • DISPUTE_REFUND: This subtype helps merchants identify refunds which were a result of a dispute/chargeback case.
    • FAILED: Reversal of a bank or settlement withdrawal failed for compliance reasons.
    • FEE: This subtype applies to chargeback transactions.
    • FOREIGN_WITHDRAWAL: Indicates foreign withdrawal fees, applicable for transaction type FEES.
    • FROM: This subtype refers to the currency funds were converted from.
    • LOSS_ACCOUNT: This subtype applies to recoup transactions.
    • MASSPAY: This subtype applies to payment transactions.
    • PARTNER_FEE: This subtype applies to fee transactions.
    • PAYMENT_FEE: This subtype applies to fee transactions.
    • PENDING: Settlement withdrawal is put on hold for risk or compliance reasons.
    • REFUND: This subtype applies to fees refund transactions.
    • REVERSAL: This subtype applies to chargeback, fees, and withdrawal transactions.
    • REVERSED: Payout is suspended, and the amount reserved for payout is reversed back to the user's account.
    • TO: This subtype refers to the currency funds were converted to.
    • TRANSACTIONAL_RESERVE_RELEASE: This subtype is applicable for any funds that are released from Reserve hold for a specific transaction.
    • TRANSACTIONAL_RESERVE: This subtype is applicable for any funds that are placed on Reserve hold for a specific transaction.
    • VOID: This subtype applies to auth void transactions.
    • WITHDRAWAL: When the transaction type is CORRECTION, the value DEPOSIT or WITHDRAWAL will be populated for the transaction subtype depending on whether the amount is deposited or withdrawn from the partner's financial account.
    4 SELLER_ACCOUNT_ID Varchar The seller's PayPal encrypted account number.
    5 PAYPAL_REFERENCE_ID String The original PayPal transaction ID to which this event is related.
    6 PAYPAL_TRANSACTION_ID Varchar The ID for the individual transaction.
    7 INVOICE_ID String Invoice ID of the transaction.
    8 CUSTOM_FIELD Varchar Custom field passed by partner. Reserved exclusively for partner use.
    9 TRANSACTION_DATE Date-time The date and time at which the case was filed in the following format: YYYY/MM/DDHH:MM:SS offset, where offset is the five-character signed offset from GMT, such as +0800.
    10 SELLER_AMOUNT Money Amount of funds transferred to or from a customer. Funds moving out of the seller account have a dash (-) prefix.
    11 SELLER_AMOUNT
    _CURRENCY    		 Three-character currency code The currency of the seller amount.
    12 EXTERNAL_TRANSFER_
    AMOUNT    		 Money The amount credited to or debited from an external entity (like Bank). Funds debited from an external entity have a dash (-) prefix.
    13 EXTERNAL_TRANSFER_
    AMOUNT_CURRENCY    		 Three-character currency code The currency of the External Transfer Amount.
    14 SETTLEMENT_INSTRUMENT_
    TYPE    		 Varchar The type of external entity where the external transfer amount was credited to or debited from, such as BANK, for bank transactions.
    15 SETTLEMENT_INSTRUMENT_
    SUB_TYPE    		 Varchar The sub type of external entity where external transfer amount was credited to or debited from.
    16 SETTLEMENT_
    REFERENCE_ID    		 Varchar External reference ID for the external transfer transaction.
    17 INTEGRATION_IDENTIFIER Varchar The partner's button source code.
    18 PAYMENT_INSTRUMENT_
    TYPE    		 Varchar A high-level classification of the type of financial instrument that was used to fund a payment, such as the following:
    • PAYPAL
    • CREDIT_CARD
    • DEBIT_CARD
    • BANK
    • VENMO
    • Apple Pay
    • Google Pay
    • Network Token
    • Supported APMs
    19 PAYMENT_INSTRUMENT_
    SUBTYPE    		 Varchar One of the following detailed classifications of the financial instrument used to fund a payment:
    • AMEX: AMEX card transaction
    • CARTE_BANCAIRE: CARTE_BANCAIRE card transaction
    • CETELEM: CETELEM card transaction
    • COFIDIS: COFIDIS card transaction
    • COFINOGA: COFINOGA card transaction
    • CHINA_UNION_PAY: CHINA_UNION_PAY card transaction
    • DELTA: DELTA card transaction
    • DISCOVER: DISCOVER card transaction
    • ELECTRON: ELECTRON card transaction
    • ELO: ELO card transaction
    • HIPER: HIPER card transaction
    • HIPERCARD: HIPERCARD card transaction
    • JCB: JCB card transaction
    • MAESTRO: MAESTRO card transaction
    • MASTER_CARD: MASTER_CARD card transaction
    • SOLO: SOLO card transaction
    • STAR: STAR card transaction
    • SWITCH: SWITCH card transaction
    • VISA: VISA card transaction
    For Wallets and Network token, Payment Source Subtype would show details of card type and card brand used to fund the transaction.
    For example:
    • CREDIT_CARD-VISA
    • DEBIT_CARD-MASTER_CARD
    20 CHECKOUT_CHANNEL Varchar Used to distinguish online and offline payments.
    • POS_PPH A payment made using a PayPal Here device.
    • ONLINE_PAYMENT A payment made on an online platform.
    21 TRANSACTION_AMOUNT Money The amount of the transaction.
    22 TRANSACTION_CURRENCY Three-character currency code The currency of the transaction.
    23 PARTNER_FEE Money Partner fees associated with the transaction. Funds moving out of the partner fee account have a dash (-) prefix.
    24 PARTNER_FEE_CURRENCY Three-character currency code The currency of the partner fee.
    25 PARTNER_FEE_
    ACCOUNT_ID    		 Varchar The partner fee encrypted account number in PayPal.
    26 PP_FEES Money Any PayPal fees associated with the transaction. Funds moving out of the PayPal fee account have a dash (-) prefix.
    27 PP_FEES_CURRENCY Three-character currency code The currency of the PayPal fee.
    28 PP_FEES_PERCENTAGE varchar The percentage of the transaction amount charged as fee. Total PayPal fees include PP_FEES_PERCENTAGE and PP_FEES_FIXED_AMOUNT.
    29 PP_FEES_
    FIXED_AMOUNT    		 Money The fixed PayPal fee amount component of PP_FEES.
    30 PP_FEES_XB_
    FIXED_AMOUNT    		 Money The fixed cross-border fee amount component of PP_FEES_XB_FIXED_AMOUNT.
    31 PP_FEES_XB_
    TOTAL_AMOUNT    		 Money Total cross-border fee amount associated with the transaction. Total cross-border fees include PP_FEES_XB_PERCENTAGE and PP_FEES_XB_TOTAL_AMOUNT.
    32 CHARGEBACK_FEE Money The chargeback fee associated with the transaction. A dash (-) prefix indicates the chargeback fee is reversed.
    33 CHARGEBACK_FEE_
    CURRENCY    		 Three-character currency code The currency of the CHARGEBACK_FEE.
    34 HOLD_AMOUNT Money The amount put on hold or released from hold. A dash (-) prefix indicates the funds that were put on hold are being released.
    35 HOLD_AMOUNT_CURRENCY Three-character currency code The currency of the HOLD_AMOUNT.
    36 RECOUP_AMOUNT Money The amount recouped from the recoup account. Funds moving out of the recoup account have a dash (-) prefix.
    37 RECOUP_AMOUNT_
    CURRENCY    		 Three-character currency code The currency of the RECOUP_AMOUNT.
    38 RECOUP_ACCOUNT_ID Varchar The encrypted PayPal account number of the recoup account.
    39 COUNTERPARTY_
    ACCOUNT_ID    		 Varchar The encrypted PayPal account number of the counter party involved in a transaction.
    40 STORE_ID Varchar ID of the store where point of sale happened.
    41 DECLINE_CODE Varchar This code indicates the reason of decline, when available. For credit card transactions, the code is a processor decline code. For bank transactions, the code is a bank decline code. For more information, see processor decline codes.
    42 PAYOUT_REFERENCE_ID Varchar Indicates transaction ID of the counterparty for a payout transaction.
    43 PAYOUT_ITEM_ID Varchar The ID of the payout item.
    44 MEMO Varchar Custom information sent by user while calling Api to place transaction.
    45 PAYOUT_AMOUNT Money Total payout amount expected to be disbursed to the Users Payout instrument.
    46 PAYOUT_SETTLEMENT
    _CURRENCY    		 Three-character currency code Payout amount currency that is expected to be disbursed to the Users Payout instrument.
    47 PAYOUT_ID Varchar Unique identifier used to tie all transactions that contributed to a particular Payout. This can also be used to link all Payout life cycle events.
    48 SETTLEMENT_
    SOFT_DESCRIPTOR    		 Varchar Unique identifier sent as part of Settlement to Bank transaction that can be used along with SETTLEMENT_REFERENCE_ID to trace the deposit in their Bank statement.
    49 EOD_HOLD_BALANCE Money Balance is present in the holds category (holds related to disputes and reserves) at the end of the day.
    50 EOD_HOLD_BALANCE
    _CURRENCY    		 Three-character currency code Balance currency is present in the holds category (holds related to disputes and reserves) at the end of the day.
    51 POST_PAYOUT_
    AVAILABLE_BALANCE    		 Money The available balance of the merchant after negative payout is initiated (Applicable only for partners with merchants who have NLM accounts and are set up for flexible payouts).
    52 POST_PAYOUT_AVAILABLE_
    BALANCE_CURRENCY    		 Three-character currency code Available balance currency of the merchant after negative payout is initiated (Applicable only for partners with merchants who have NLM accounts and setup for flexible payouts)

    Section footer data

    1 Column Type Literal The column type (SF).

    File footer data

    1 Column Type Literal The column type (FF).
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